TERMS AND CONDITIONS
Standard Terms & Conditions for Donated Equipment
- Erase all previous owners’ data from the donated equipment, using the secure data wipe programme Blancco, meeting standard InfoSec 5 / MOD and the independent evaluation matching the stringent criteria for all information security products that are granted a Common Criteria. Or another appropriate recognised method as separately agreed in writing with the donor.
- Degauss all magnetically recorded data from any hard drives that cannot be data wiped for any reason, ensuring that such drives are physically destroyed and recycled.
- Dispose of any equipment that is deemed to be unsuitable for re-use for in accordance with the WEEE Directive.
- Arrange for the donated equipment to be distributed in Africa, the UK or worldwide for the purposes of education, humanitarian and welfare under the working names of Computers 4 Africa, Digital Pipeline or any other working name of Digital Pipeline.
The donor agrees that:
- They are the legal and rightful owner of the equipment which they propose to donate.
- They will donate the equipment free of charge.
- Legal ownership of the donated equipment will be transferred when physical possession of such equipment takes place.
- They will indemnify Digital Pipeline/Computers 4 Africa or any subsequent recipient of the equipment against any third party claims relating to the transfer of the equipment and against any claims relating to the use or misuse of the equipment, prior to the transfer of ownership of such equipment.
- They will, to the best of their knowledge, provide equipment that meets the minimum specifications published at https://computers4africa.org.uk/make-a-donation/donate-equipment/accepted-equipment
- Digital Pipeline/Computers 4 Africa can supply the donated equipment to any organisation that meets the specified criteria.
- In instances when Digital Pipeline / Computers 4 Africa receive donated equipment from the Donor that does not meet the minimum specifications, the donor acknowledges that Digital Pipeline may at its discretion.
- Return any equipment to the donor that does not meet such specifications.
- Sell all or part of the donated equipment in order to recover any costs incurred in relation to the re-use or safe disposal of equipment which does not meet the minimum specification.
- In order to maximize resources when donations of high specifications are received, we reserve the right to sell these items
- Re-use all or part of the donated equipment to build complete systems that meet our specifications for re-use.
Standard Terms & Conditions for Beneficiaries
When applying to Computers 4 Africa for a donation of ICT equipment for an educational, health-related or community project in Africa, it is important that you understand our Terms and Conditions detailed below.
“C4A” throughout this document refers to Computers 4 Africa UK. “The Applicant” is the person or organisation directly responsible for the application to Computers 4 Africa. “The Beneficiary” is the organisation in Africa which will eventually make use of the equipment (i.e. the school where the computers will eventually be deployed). “Intermediaries” are third parties involved in the transporting and installation of the computers from Computers 4 Africa to the beneficiary. Partners are third parties who are prepared to work with C4A to achieve a common object.
The beneficiary may be the same organisation as the applicant, and often there aren’t any additional intermediaries. In this case, the beneficiary should be able to satisfy all of the conditions on their own.
- Applicant/beneficiary/intermediaries/partners accept responsibility to pay C4A for computer equipment prior to dispatch.
- C4A will pay the cost of transportation to a UK Port from the C4A Warehouse and the cost of shipping to a destination port in Africa.
- Provision of equipment is subject to availability. C4A reserves the right to allocate computers within category of equipment (type, processor or manufacturer will be allocated based on available equipment).
- The applicant and beneficiary are responsible, either directly or through an intermediary/partner, for collection from the designated in-country place of storage in a respective country.
- The beneficiary (end user) must be a registered non-profit organisation. Computers cannot be supplied to individuals or profit- making organisations.
- The beneficiary must agree to leaving the Computers 4 Africa labels on the equipment.
- The beneficiary must report back on the ultimate end user (School name, address and contact details, map co-ordinates and photos of children using the PCs – within a 3 months of receiving the goods).
- The beneficiary must agree to reference to C4A on their website (both as a news item and as a UK link).
- The applicant must provide the equipment to the beneficiary on a non-profit basis.
- The beneficiary must use the computers as part of a non-profit-making organisation. The computers are not to be resold without the written permission of C4A.
- The beneficiary organisation must work in health, education or community development in Africa. Computers 4 Africa will have some discretion in this area.
- The beneficiaries’ organisation must have ready access to adequate training and appropriately skilled personnel to ensure that the equipment can be put to use quickly in a productive and sustainable manner and that it can be effectively maintained locally.
- The beneficiaries’ organisation must have appropriate facilities, including power, a suitable building and a suitable provision of security, to ensure that the equipment can be put to use in a productive and sustainable manner.
- Where 10 or more PCs are donated by Computers 4 Africa, feedback is required for use in its own publicity material. This should include maps showing the location(s) of the project(s) and photographs/film of the equipment in use.
- C4A reserves the right to visit the beneficiary organisation(s) in order to evaluate the effectiveness of the provision of IT and the success of the project. The applicant should make sure that the beneficiary understands and agrees with this before proceeding with the application process.
- We recognise that in shipments there will be some failures of equipment in transport. We will therefore agree a redundancy figure on each container.
- Demand for computers in Africa far exceeds the amount of IT equipment C4A is able to supply. For this reason, C4A may not be able to help in all cases. All applications will be considered on their individual merits, alongside C4A’s own goals and procedures and some applications may not be successful.
- Almost all of the equipment supplied by C4A is refurbished second-hand equipment.
- All PCs are supplied with a monitor and all of the necessary cables. Power leads are supplied with UK plugs. Please refer to our pricing structure for available options.
- We encourage all beneficiaries to dispose of their IT equipment responsibly taking into account government legislation about WEEE disposal and the impact on the environment.